Skip to main content

Be considerate of others: schedule your work emails

How do you feel when you receive a work email on a Sunday at 01:48?

After having my first child I enjoyed the flexibility of choosing when and where to work from. I adapted my routines and started catching up with email at very unusual hours: late at night and on weekends.

Every time I sent an email outside normal working hours I had a bad conscience. Despite my good intentions, these emails had some negative consequences:

  • Disturbing the recipient during her free time if she has push notifications on.
  • Create a false sense of urgency and despair.
  • Give the wrong impression that I am always available and that I expect the recipient to be reachable too.
  • Very low response rate.
  • Affect the reputation of the business I represent as a "great place to work".
Fortunately, most email service providers have now implemented the option to schedule emails to be delivered at a later date and time.
[Learn how it is done on Gmail and Outlook]

Scheduling feature on Gmail

Since I started using this feature I have not only managed to safeguard my productivity while respecting others' resting time. I have taken advantage of other benefits such as:
  • Deliver non-urgent emails at the time that they are most likely to receive attention (e.g., avoid Mondays 08h or Fridays 16h), increasing the response rate.
  • Work easily with distributed teams in different timezones.
  • Schedule emails that need to be sent on a specific date, such as "gentle reminder" or "happy anniversary" emails.
This was a quick win for me: an action that requires very low effort and has a positive impact on people's lives.

Popular posts from this blog

How to jump to time offsets in HTML5 video

Let's say that you have a 30-minute WEBM video file, from which you just want to play the following video segments , jumping from one to the other automatically  without interruptions : [00:01:25.00 - 00:02:25.00] -> from second 85 to 145 [00:11:40.00 - 00:11:55.00] -> from second 700 to 715 [00:20:26.00 - 00:21:07.00] -> from second 1226 to 1267 [00:26:11.00 - 00:28:01.00] -> from second 1571 to 1681 To increase the complexity, let's think that you have these video segments in a PHP variable $arrayVideoSegments  (normally the case if they were retrieved from the database).   $arrayVideoSegments[0]->startTime = 85   $arrayVideoSegments[0]->endTime = 145   $arrayVideoSegments[1]->startTime = 700   $arrayVideoSegments[1]->endTime = 715   $arrayVideoSegments[2]->startTime = 1226   $arrayVideoSegments[2]->endTime = 1267   $arrayVideoSegments[3]->startTime = 1571   $arrayVideoSegments[3]->endTime = 1681 The

5 learnings from a techie turned into a NFT artist

In September 2021 I chose to sell my crypto AI art business after two enriching (and often painful) years as a part-time sole founder. Today  AImade.art  is one of the best-selling AI art collections on Opensea . I want to share with you some of the key lessons I learned during this period: Work hard and get lucky.  And I got really lucky. On February 24th 2021 I had planned to shut down AImade.art , back then a business selling AI Art printed on canvas. I was discouraged after several months with no sales and my Shopify billing cycle was ending that day. Then something incredible happened: I missed the Shopify deadline and I sold an artwork one hour later. The buyer asked me: " Can I get it in as an NFT? ". I had absolutely no idea what an NFT was, but after a bit of research I found the concept so interesting that, two days later, I had pivoted the entire business to  NFT art made by AI . Sales started to pick up: I had finally found product-market fit . Impostor syndr

Learnings from "The 7 habits of highly effective people"

I just finished reading " The 7 habits of highly effective people ", a best-seller by Stephen R. Covey, that has inspired me in many levels. I am sharing some of the learnings I got, mostly as a personal bookmark, but hopefully this post can be useful for the community. Habit 1: Be Proactive It is not what happens to us, but our response to what happens to us that hurts us.  There is a space between stimulus and response, and the key to our growth and happiness is how we use that space. While reactive people feel victimized and out of control, proactive people have the power to choose how to respond to any circumstances (i.e., smiling with bad weather). We must focus our efforts on the things we can do something about, and accept what we can't change (past events, weather,...). Try replacing victimized language (i.e., " There is nothing I can do ", " I have to do it ",...) with proactive language (" Let's see all the options "