Skip to main content

Be considerate of others: schedule your work emails

How do you feel when you receive a work email on a Sunday at 01:48?

After having my first child I enjoyed the flexibility of choosing when and where to work from. I adapted my routines and started catching up with email at very unusual hours: late at night and on weekends.

Every time I sent an email outside normal working hours I had a bad conscience. Despite my good intentions, these emails had some negative consequences:

  • Disturbing the recipient during her free time if she has push notifications on.
  • Create a false sense of urgency and despair.
  • Give the wrong impression that I am always available and that I expect the recipient to be reachable too.
  • Very low response rate.
  • Affect the reputation of the business I represent as a "great place to work".
Fortunately, most email service providers have now implemented the option to schedule emails to be delivered at a later date and time.
[Learn how it is done on Gmail and Outlook]

Scheduling feature on Gmail

Since I started using this feature I have not only managed to safeguard my productivity while respecting others' resting time. I have taken advantage of other benefits such as:
  • Deliver non-urgent emails at the time that they are most likely to receive attention (e.g., avoid Mondays 08h or Fridays 16h), increasing the response rate.
  • Work easily with distributed teams in different timezones.
  • Schedule emails that need to be sent on a specific date, such as "gentle reminder" or "happy anniversary" emails.
This was a quick win for me: an action that requires very low effort and has a positive impact on people's lives.

Popular posts from this blog

Microsoft will soon launch a feature to schedule chat messages on Teams

In 2021 I wrote an article  where I shared why I started scheduling my emails and the positive impact this easy action has had on the wellbeing of the recipients and on my own work-life balance . However, one of my frustrations is that, as of today, it is not possible to schedule chat messages or posts on Microsoft Teams. Have you ever received a push notification on a Friday evening  from a non-urgent message that could have easily waited until Monday? Yes, you know what I am talking about! The good news is that Microsoft is currently working on this feature, and it is expected to be released in July 2022 , as we can see on Microsoft's roadmap . It was back in June 2019 when this useful functionality was first proposed on Microsoft Tech Community . It soon gained many supporters that pushed it through the approval channels. I can't wait to start using this!

How to jump to time offsets in HTML5 video

Let's say that you have a 30-minute WEBM video file, from which you just want to play the following video segments , jumping from one to the other automatically  without interruptions : [00:01:25.00 - 00:02:25.00] -> from second 85 to 145 [00:11:40.00 - 00:11:55.00] -> from second 700 to 715 [00:20:26.00 - 00:21:07.00] -> from second 1226 to 1267 [00:26:11.00 - 00:28:01.00] -> from second 1571 to 1681 To increase the complexity, let's think that you have these video segments in a PHP variable $arrayVideoSegments  (normally the case if they were retrieved from the database).   $arrayVideoSegments[0]->startTime = 85   $arrayVideoSegments[0]->endTime = 145   $arrayVideoSegments[1]->startTime = 700   $arrayVideoSegments[1]->endTime = 715   $arrayVideoSegments[2]->startTime = 1226   $arrayVideoSegments[2]->endTime = 1267   $arrayVideoSegments[3]->startTime = 1571   $arrayVideoSegments[3]->endTime = 1681 The fo

How to disable cookies on Google Analytics so that you don't need a consent banner

The integration of Google Analytics into a website or blog is not GDPR-compliant by default . You must first obtain explicit consent of the end-users to store cookies, describing in your privacy policy how you intend to use collected personal data. This is the reason why most websites nowadays display an annoying (but necessary) consent banner. If you fail to do so or if you only ask for implicit consent, you are at risk of being fined. However, it is possible to disable cookies on Google Analytics (GA) respecting end-users privacy, so that you don't need to ask for consent. The downside is that you will not be able to distinguish the type of user (unique vs new vs returning) and you will miss some session insights. If these details are not relevant for you, here is how you do it. Disable Google Analytics cookies on a custom website If you have a custom website with full access to the source code, you can simply insert the script below between the <head>  and </head>