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How to schedule a message in Microsoft Teams

In 2021 I wrote an article [1] about the importance of scheduling your work emails and positive impact that this action has in your productivity and in the wellbeing of your email recipients. At that time I wished it was possible to schedule messages on Microsoft Teams as well, since I often choose to work at unusual hours and I do not want to disturb anyone that has push notifications enabled. I even used to write my Teams messages anytime but waited until 08:00 the next morning before clicking Send.

Fortunately, after a long wait [2] it is finally possible to schedule messages in Microsoft Teams, although you need to enable this option first and it is not that easy to find. Here is how you do it.

1) Open Microsoft Teams in the desktop app or in the browser. Click on Apps.

2) Click on Workflows.

3) Find an app called Schedule a message and click on it.

4) Click on Sign In.

5) Click on Sign In and then on Add Workflow.

6) The workflow will be added. Click on Done. Let's try it out!

7) Open a Teams chat or a channel. In the compose box click on the three dots.

8) Find an app called Workflow. If you cannot find it, it means that your organization might have it disabled by default. In that case you need to ask your IT admin to activate the app [3].

9) Type the message details and click on Submit. You won't see any confirmation yet but the message will be sent at the scheduled date and time.

You might also want to go back to step 3) and install two useful apps: Schedule a reply and Schedule a meeting from a message.

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